GDPR Privacy Policy
This Smart Registrations Limited ("We") are committed to securely maintaining and respecting your privacy.
This Privacy Policy (together with our terms and conditions and any other documents referred to therein) states how we will process any personal data we collect on you or that you provide us.
For collecting data covered by The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) the Data Controller is Smart Registrations Limited. The data controller may be contacted at this email [email protected]
Information we may collect from you:
To provide services and information you request, you consent, and we will collect the following information from you:
- When you require a service from us: Information that you enter in the application forms on our site or provide to us by verbal or written communication. We will use this information to process your orders or respond to your enquiries. Our Email, Chatbox, Efiling ,Smart Docustore system and ordering systems all store the information you give us. You have the right to withdraw consent at any time by asking us to delete the information stored in our Email, Chatbox, Efiling ,Smart Docustore system and ordering systems
- To comply with Anti Money Laundering regulations: We may ask for various documents to verify your ID and address. This specific regulation means that we must hold and retain records for seven years after ceasing to provide the service. This data is GDPR Compliant and secured on our server located outside the EU. It is never shared or sold.
- When you carry out transactions on our site or through our Efiling Portal: Details of those transactions will be stored in the portal and our email system. You have the right to withdraw consent at any time. Deleting your account will leave the order in place but your contact details will be deleted.
- When you contact us by email: We will keep a record of that correspondence. This will be stored: on our email system. You have the right to withdraw consent at any time by asking us to delete these mails.
- When you visit our website: Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise and the resources that you access. This will be stored: on our Google Analytics account – see our Cookie Policy for further information.
IP addresses
We may collect information about your computer including, where available, your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users' browsing actions and patterns and does not identify any individual.
Cookies
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. For detailed information on the cookies we use and the purposes for which we use them see our Cookie Policy.
Where we store your personal data
The data that we collect from you may be transferred to, and stored at, a destination outside the European Union ("EU"). It may also be processed by staff operating outside the EU who work for us or for one of our suppliers. Such staff maybe engaged in, among other things, the fulfilment of your order, the processing of your payment details and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.
All information you provide to us is stored on our servers (see above: Information we may collect from you). Any payment transactions will be encrypted using SSL technology, and processed by an external payment processor i.e. Secure Trading Limited. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Uses made of the information
We use information held about you in the following ways:
- To reply to your enquiries
- To provide you with information, products or services that you request from us.
- To allow you to participate in interactive features of our service, when you choose to do so.
You have the right to withdraw consent at any time.
Disclosure of your information:
We may disclose your personal information to members of our company, which means our parent company, its subsidiaries and colleagues where appropriate.
Your rights:
You have the right to ask us not to process your personal data for marketing purposes. We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us using our usual methods.
Our site may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
If you believe that we have done something wrong by not complying with GDPR please contact us in the first instance to make a complaint for which we aim to resolve. Should you not be happy with this resolution, you do have the right to lodge a complaint with the supervisory authority, the Information Commissioner's Office.
Access to information
GDPR gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £5 to meet our costs in providing you with details of the information we hold about you.
Changes to our privacy policy
Any changes we may make to our privacy policy in the future will be posted on this page.
Contact
Questions, comments and requests regarding this privacy policy are welcomed and should be sent using our usual contact methods.